Records Management

Co-Ser 616

This service assists school districts with the management of their records, in accordance with NYS law and the Commissioner's Regulations. Depending on a district’s specific needs, services may include the following:

  • Management controls, procedures, and workflows for traditional hard copy box storage.
  • Inventory integrity issue resolution strategies.
  • Information governance, retention, and compliance guidance.
  • Off-site storage vendor liaison.
  • Cost reduction – economies of scale across districts, i.e. destruction vendor consolidation.
  • Physical records storage area safety and security audits and recommendations.
  • Overall process improvement and efficiency.
  • Training of district staff.
  • Writing and implementing grants intended to defray the cost of records management.
  • Digital scanning and storage of records as an alternative to traditional paper storage and retrieval.
  • Periodic records inventory updates.
  • Annual survey and preparation of “obsolete” records for disposal.

Contact

Doug Hart
Records Management Technician

175 Route 32 North
New Paltz, NY 12561
phone: 845.255.1400 x1261