Addendum
ADDENDUM CONTINUATION OF
OPERATIONS PLAN
A. Designation of Essential Staff in the Event of a Public Health Emergency involving Communicable Disease
| Position/Title | Brief Description | Justification |
| Buildings & Grounds Supervisor O&M Maintenance Staff |
Operations & Maintenance |
Needed to maintain the physical facilities (grounds, heat, HVAC, sewer, plumbing, etc.) and can also be utilized in the buildings for cleaning, if needed. |
| Buildings & Grounds Custodial Staff |
Operations & Maintenance |
Needed to maintain the cleanliness and sanitization of the building at all times. Critical to the day-to-day delivery of mail and packages resulting in the dissemination of information to the staff and community. |
| District Superintendent Assistant Superintendents Directors Assistant Directors Principals Assistant Principals Supervisors Coordinators |
Central Office Administration, Student- Based Program Building Administrators, Instructional Services, etc. |
As needed for critical day-to-day operations of Ulster BOCES |
| Board Clerk/Executive Secretary Secretary to the District Superintendent Secretary to the Assistant Superintendent for Administration Secretary - Central Administration |
Central Office Support | As needed for critical to support the day-to-day operations of Ulster BOCES |
| Cook Manager Assistant Cook Food Service Helper |
Food Service | As needed for the delivery of food. |
| Clerk, Typist Senior Typist Senior Database Clerk/Typist Information Facilitator |
General Support Staff | As needed for the support of teaching and administrators, answering parent phone calls, processing purchase orders, and other clerical responsibilities. |
| Treasurer, Financial Supervisor Account Clerks including Senior and Principal/Typist Purchasing Agent Purchasing Assistant Financial/HR Software Specialists |
Business/Personnel Office Staff |
As needed for the processing of Accounts Payable, Accounts Receivable, Payroll, Registration of Students, HR Services & general office work |
| Personnel Supervisor/Employee Benefits Administrator Payroll/Personnel Specialist Personnel Specialist Employee Benefits Specialist Claims Auditor O&M Program Assistant |
Business/Personnel Office Staff |
As needed for the processing of Accounts Payable, Accounts Receivable, Payroll, Registration of Students, HR Services & general office work |
| Dispatcher Bus Driver/Custodial Worker Auto Mechanic Courier |
Transportation | As needed for the routing of students on buses and Routing for delivery of essential material & food; Can also be utilized in the buildings for cleaning if needed; Ensure vehicles are operational |
| Environmental Compliance Coordinator Environmental Compliance Technician |
Health & Safety |
As needed for health and safety support to Ulster BOCES and districts |
| Community Relations Supervisor Community Relations Specialists Video Production Specialists |
Community Relations |
As needed to provide Communication support for Ulster BOCES and districts |
| Nursing Staff | School Nurses | As needed to support the medical needs of our students and staff as well as assist with the socio emotional needs of staff and students in event of a major crisis |
| Teachers, Guidance Counselors, Social Workers, and Other Student Support Professionals |
Instructional Staff | As needed to provide instruction and support to our students and staff |
| MHRIC Support Staff MHRIC Managers MHRIC Coordinators MHRIC Specialists I &II |
MHRIC Staff | As need to provide technical and application support for the Joint Management Team (JMT) districts |
| Instructional Services Staff | Instructional Services Staff |
As needed to support the needs of the districts |
| Adult Education Staff |
As needed to support district needs and grant. |
|
| Technical Services Manager Ed Tech Manager Including but not limited to: Network Support Coordinator Network Support Specialists Network System Specialist Help Desk Specialist Network/Computer Security Specialist Programmers Systems Engineer Electronic Communications Coordinator |
Technical Support Staff |
As needed to support technology needs for the daily instruction of students and staff, including support for remote instruction for Ulster BOCES SBP and districts as well as Business office functions for Ulster BOCES and JMT districts |
| Other Critical Instructional Staff | Teaching Assistants and Teacher Aides |
As needed to assist with the management and supervision of students. Some may serve in an instructional capacity as needs arise (shortage of substitute teachers) or as part of their regular schedule (one on one aide for special needs students) |
B. Protocols for Telecommuting
All employees will be surveyed to determine what technology requirements they may need to complete essential work-related activities. Any employee who requires a computer to complete their work-related activities remotely
may be supplied one as a loaner from Ulster BOCES and remote access will be configured for said employee to access necessary applications and documents when necessary. It will be the responsibility of the employee to maintain said device and return it to Ulster BOCES upon their return to work.
- Retrieving emails: All staff have been trained and have access to email.
- Retrieving voicemails: All staff have been trained in the procedure for accessing voicemails from a remote location. If a staff member is not familiar with the procedure, they shall request and be provided a copy of the instructions.
- Phones: Transfer office phone line to work device or personal cell phones/device as practical or applicable to the work place
C. Protocols for Staggering Work Shifts
To the extent possible, District Superintendent or his/her designee will stagger work shifts of employees and contractors performing essential functions. In order to plan and maintain the safest environment possible, employees will be assigned by the District Superintendent or his/her designee the location and hours working in the building. All building entrances will be locked. Employees will utilize their access cards for entrance (which documents their arrival on premises) to the entrance assigned by the District Superintendent or his/her designee. Non-Essential visitors will not be allowed into buildings. Instructional staff, if required to be on-site, will be required to remain in the classroom limiting contact and gathering in common areas.
D. Protocols for Personal Protective Equipment (PPE):
Ulster BOCES has purchased both cloth and disposable masks to supply staff if needed. In addition, Ulster BOCES has purchased all other recommended PPE products for staff that may be required. District Superintendent or his/her designee will evaluate its inventory to determine if more PPE supplies are required to be ordered. District Superintendent or his/her designee will maintain sufficient protective equipment to provide at least two pieces of
each type of PPE to each employee and contractor performing essential functions during any given work shift over at least six months. All PPE will be stored at a location that is easily accessible to distribute to all buildings should
the need arise. The location is a temperature-controlled environment that allows for safe storage of all PPE products. In addition to the Ulster BOCES bid, Ulster BOCES has access to other vendors who can supplement the PPE.
E. Protocols for a Positive Exposure
District Superintendent or his/her designee will implement mandatory health screenings as per New York State Department of Health (NYSDOH) for students, faculty, staff, and, where applicable, contractors, vendors, and visitors
to identify any individuals who may have a communicable disease or who may have been exposed to a communicable disease. We will follow and implement guidelines and the recommendations by the NYSDOH to ensure the safety and wellness of our staff and students.
Ulster BOCES policies will be in accordance with New York State law and/or regulation pertaining to available leave time in the event of the need of an employee to receive testing, treatment, isolation or quarantine.
Cleaning & Sanitizing Protocols
Ulster BOCES will institute protocols as guided by NYSDOH to maintain daily cleaning and sanitizing schedules in
order to maintain a healthy and safe physical environment in all buildings. The procedures below include but is not
limited to the following
a. Implementation at Each Site
- All Ulster BOCES buildings
- High touch areas cleaned every 2 hours during program operations in all buildings (door knobs, elevators, stair railings, bathrooms etc.)
- Every shared table surface used to eat will be cleaned between uses, both indoor and outdoor
- All buildings and rooms used to be sanitized daily - fogger
- Logs to be maintained to document sanitizing dates and times
b. Common Areas
- Sanitizing wipes will be positioned in strategic places
- Deep cleaning of all common spaces each day
c. Vehicles
- Cleaned in between different drivers and cohorts
- Simple procedure (i.e. red/green card system) to notify custodial and or designee to disinfect or sanitize
d. Post Contamination Protocols for Cleaning all Contaminated Areas
All potentially contaminated areas will be sealed for 24 hours as recommended by the CDC after which they will
be sanitized and disinfected.
F. Protocols for Documenting Work Hours and Locations
Employees and contractors performing essential functions will have their hours and work locations, including off-site
visits, documented.
Approved: Board of Education Meeting August 27, 2025