BOMB THREAT

• Evaluate and identify the threat situation. Use Bomb Threat Instruction Form
• Call 911.
• Do NOT use Fire Alarm.
• Notify building administration
• Initiate a Hold in Place Advise All Staff to scan their area for anything unusual or suspicious.
• Custodial Staff and Crisis Staff scan exits for anything suspicious or unusual.
• Scan and clear area that students are to be moved to. If necessary, evacuate the Building. Take student information 'FOOTBALL'.
• Move students so that they are clear of the building,.
• Shut off all radios and cell phones.
• Set up command post.
• Notify District’s Superintendent’s Office.
• Wait for Emergency Services, inform them and follow their directions.
• Contact Home Schools.
• Contact transportation supervisor.
• If necessary, institute a “Return Home” or “Off Site” plan, or
• Terminate emergency. Resume instruction.

INTRUDER

• Notification to Main Office
• Administrator in charge to Identify and Evaluate situation
• Call 911.
• Immediate Lockdown Procedures announced and followed.
• SRO contacted and to proceed immediately to building involved.
• Contact District Superintendents’ office
• Wait for Emergency Services, inform them and follow their directions.

HOSTAGE SITUATION

• Identify and evaluate situation. Who is in the area? Are there any other hazards?
• Call 911.
• Notify building administration
• Contact the District’s Superintendent’s Office.
• Initiate a lockdown or evacuation.
• Grab 'FOOTBALL' and portable cell phones and radios.
• Check that all students and staff are accounted for.
• Notify parents.
• Set up command post.
• Wait for emergency services. Notify and advise of the situation and follow their instruction.
• Contact Home Schools.
• If necessary, institute a “Return Home” or “Off Site Sheltering” plan, or
• Terminate emergency. Resume instruction.

KIDNAPPING

• Identify and evaluate situation
• Call 911
• Notify building administration
• Contact the District’s Superintendent’s office.
• Notify parents.
• Set up command post.
• Wait for police, emergency services. Notify and advise of the situation and follow their instruction.

PHYSICAL ASSAULT OR THREAT

• Staff should assess situation and contact Crisis Intervention who will attempt to break up confrontation and de-escalate situation according to building policy.
• School Resource Office will be notified in the event law-enforcement is needed.
• After controlling situation, notify building administrator for follow-up.
• Call 911 if needed

FLOOD

• Monitor weather radio warnings.
• Contact home schools.
• Review flood plain maps and transportation routes.
• Contact District Superintendent’s office.
• Contact transportation supervisor.
• If necessary, institute “Shelter” or “Return Home” plan.

SNOW/ICE STORM

• Monitor weather radio warnings
• Contact home schools.
• Contact District Superintendent’s office.
• Contact transportation supervisor.
• If necessary, institute “Shelter” or “Return Home” plan.

HAZARDOUS MATERIALS INCIDENT

• If incident is inside the building move everyone away from the area of the spill/leak and perform a normal building evacuation.
• Call 911.
• Call Risk Management.
• If incident is outside the building initiate a Hold in Place and call 911.
• The facilities department will be notified to shut down all ventilation.
• Wait for police, emergency services and follow their instruction.

TORNADO WATCH/WARNING

• Monitor weather radio warnings
• If tornado watch is issued, continue to monitor weather radio and utilize trained tornado spotters, if available.
• If tornado warning is issued, curtail all outdoor activities and immediately bring all students and staff inside building
• Move staff and students to pre-designated sheltering locations.

THUNDER/LIGHTNING STORM

• Monitor weather radio warnings
• Based on radio warnings, curtail all outdoor activities and immediately bring all students and staff inside building
• Continue normal indoor activities until weather radio warnings warrant moving staff and students to pre-designated sheltering locations.

FIRE

• Sound alarm if not already activated.
• Grab 'FOOTBALL' /Vital Documentation, cell phone, and radios.
• Evacuate building.
• Move students clear of building.
• Check to see if all students are accounted for.
• Contact the District’s Superintendent’s Office.
• Set up command post.
• Wait for the fire department to arrive.
• If necessary, institute an “Off Site Sheltering” or “Return Home” plan.
• Contact Home Schools.
• Terminate emergency. Resume instruction.

EXPLOSION

• Sound fire alarm.
• Grab 'FOOTBALL' /Vital Documentation, cell phone, and radios.
• Move students clear of the building. Communicate by hard wire phone, bull horn, and courier.
• Check to see if all teachers have all students accounted for.
• Set up command post.
• Contact District’s Superintendent’s Office.
• Wait for emergency services (fire department, police) to arrive and advise of situation.
• If necessary, institute a “Return Home” or “Off Site Sheltering” plan.

GAS LEAK

System Failure

• Assess situation. Determine if problem is internal or external.
• Contact facilities department.
• Contact District Superintendents’ office.
• If there is a question of safety of the building occupants initiate evacuation. Otherwise Hold in Place.
• If necessary, institute “Shelter” or “Return Home” plan.
• Contact Home Schools.
• If necessary, institute a “Return Home” or “Off Site Sheltering” plan, or
• Terminate emergency. Resume instruction.

Structural Failure

• Assess situation. Determine if problem is internal or external.
• Contact facilities department.
• Contact District Superintendents’ office.
• If there is a question of safety of the building occupants initiate evacuation. Otherwise Hold in Place.
• If necessary, institute “Shelter” or “Return Home” plan.
• Contact Home Schools.
• If necessary, institute a “Return Home” or “Off Site Sheltering” plan, or
• Terminate emergency. Resume instruction.
• Contact design professionals.
• Implement Continuity of Operations Plan (COOP).

SICK/INJURED PERSON

• Identify injured or sick person
• Contact school nurse & building administration
• Follow procedure according to building policy
• Initiate Hold in Place.
• If needed parents or family members will be notified.

School Bus Accident

• If able the driver will account for all students and evacuate them is it is unsafe for them to remain on the bus.
• The driver will contact the transportation supervisor who will call 911.
• The transportation supervisor will contact the District Superintendent’s office.
• The building principal or assistant principal and the school nurse will go to the scene of the accident.
• Home Schools notified.
• Any injured students will be evaluated on-site by medical personnel.
• If needed parents or family members will be notified.

MASS ILLNESS/EPIDEMIC/PANDEMIC

• Identify concerns with the school nurse.
• School nurse will determine severity and apprise building administration.
• Building administration will notify the District’s Superintendent’s office.
• The DS’s office will notify Risk Management.
• Risk Management will notify and interface with the local health department (LHD) regarding recommendations for continuing school operations.
• Additional measures will be taken based upon recommendations from LHD and the CDC with regard to an epidemic or pandemic.

MAXIMUM TEMPERTURES INDOOR FACILITES

Extreme Heat Conditions Days Purpose

The purpose of this annex is to outline the actions that are expected by the building administration and staff
in the event of extreme heat conditions. Extreme Heat Condition Days are defined as days when the
occupiable educational and support services spaces are found to be eighty-two degrees or greater in
Fahrenheit. Educational and Support services spaces cannot be occupied if room temperature reaches
eighty-eight degrees Fahrenheit, where practicable. Educational and support services spaces shall not
include kitchen areas used in the preparation of food for consumption by students.

FUNCTIONAL ANNEXES THAT MAY BE ACTIVATED 
Functional Annexes that may be activated in the event of extreme heat condition days:

•  Hold in Place
•  Evacuation
•  Medical Emergency
•  Other actions that be considered: Early Dismissal

ACTIVATING THE EMERGENCY RESPONSE PLAN

• The Superintendent or district designee will monitor temperatures using one or more predetermined means (i.e., weather services, AccuWeather, etc.)
•  If possible, this annex will be activated the day/evening before, and the building level incident commander (i.e., principal) will be notified of activation of the annex to prepare appropriately for temperature monitoring the following day. If this is not possible, the superintendent, or district designee, will notify the building level incident commander, as soon as possible.
• The building incident commander will then activate additional team members such as the custodial staff to help monitor temperatures as well as other building emergency response team members to facilitate movement and relocation of staff and students should the need arise.

INCIDENT COMMANDER ACTIONS

•  Coordinate response with District Superintendent or designee and school building safety team, and any others (Director of Transportation, Director of Facilities, etc.)
•  Measure the temperature of the rooms in question.
•  Room temperature shall be measured in a shaded location, three feet above the floor near the center of the room. 

 If the occupied space temperature reaches eighty-two degrees Fahrenheit, take actions such as:

•  Turning off the overhead lights
•  Pulling down exterior window shades and blinds
•  Turn on fans
•  Turn off unused electronics that produce heat
•  Provide water breaks

If the occupied space temperature reaches eighty-eight degrees Fahrenheit, then the space must be
evacuated, where practicable.

Evacuation of the space may involve relocation of staff and students to a space under 88 degrees
Fahrenheit.

OTHER ACTIONS TO CONSIDER

•  Encourage water breaks for employees with active duties (e.g. custodial staff)
•  Change P.E. lessons to include low impact activities rather than high impact
•  Coordinate with nursing staff to consider cooling stations and/or ready icepacks or wet paper towels
•  Inform all staff of heat related illness signs such as: abnormal behavior, difficulty speaking, seizures, fainting, heavy sweating, hot/dry skin, etc.

Approved: Board of Education Meeting August 27, 2025